3 ways to increase workplace efficiency

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For many employees, the transition to working from home what a big adjustment They had to find new ways to stay in touch with their colleagues and supervisors.

Employees also needed to stay focused on the distractions that come with staying at home all day. But now that more staff are returning to the office, they are struggling to readjust to work in person.

Getting used to increased noise levels, face-to-face conversations and meetings, and workplace routines can cause employees to lose their way.

Efficiency and productivity they may suffer as they learn to get used to habits and environments that were once second nature. For leaders whose team members have a hard time getting back to the office every day, here are three ways to increase workplace efficiency.

Use reliable Wi-Fi

Employees who can’t connect to Wi-Fi and stay online won’t be able to do much. Instead, they’ll spend the day watching apps crash, restarting their devices, and getting frustrated. It will be more difficult for employees to perform well with intense emotions and an inability to complete tasks.

They will have to spend time reorganizing and finding temporary alternative workplaces like a coffee shop.

By investing in a small business Wi-Fi solution, you’ll avoid many of the headaches that come with poor connections. These adaptive solutions not only provide reliable and constant online access, but also adapt to your office’s coverage needs. Over time, smart Wi-Fi solutions adapt bandwidth capacity based on employee habits and work behaviors.

If more workers walk in and start turning on their devices at 9am, your Wi-Fi will be ready. When activity decreases in the afternoon, less bandwidth will be dedicated to office areas that are now empty.

Plus, you’ll have access to a suite of tools and analytics that can help you with online planning and restrictions. These tools will allow you to create individual employee profiles, so you know when team members arrive and leave.

Knowing when most workers are in the office can help you implement flexible scheduling. For employees who need fewer distractions and less noise, you’ll have data showing when the office will be quietest.

You can also control which employee devices connect to Wi-Fi and their online access levels. This can prevent interruptions from social media or other sites that are unrelated to the responsibilities of team members.

Get project management tools

While in-person meetings and communications are valuable, too many face-to-face meetings can prevent employees from doing their jobs. A typical organization spends 15% of his time in meetings and that percentage continues to rise. Collectively, unproductive meetings end up wasting over $ 37 billion annually.

Sometimes a meeting is best done as an email, but this type of communication can also lead to problems. Not everyone reads their emails and others browse them too quickly, failing to absorb important announcements or project details.

Those who read emails miss out on the benefits of real-time communication about specific activities and larger initiatives. Employees waste time waiting for replies and setting up mailbox filing systems for documents.

Project management tools they can combine the advantages of in-person and digital communication. Your office won’t have to hold as many meetings, giving employees the time they need to focus on the actual work. With project management apps, the overview of an initiative is visible to everyone involved. So are the individual milestones that need to be completed, as well as all related documents and data.

Team members can use built-in messaging and chat features to clear up any confusion points and keep activities moving.

With the messaging and chat features, there is less chance that employees will forget to ask their questions. Too often, some workers are drowned in meetings or topics are derailed. Project management tools enable one-time discussions without wasting the energy and time of the entire team.

Automate instead of multitasking

Employees are increasingly tempted to engage in multitasking. It is more common for a single role to understand the responsibilities of three or four positions. Workers also face interruptions, last minute requests, and competing requests on their time. Yet most people aren’t good at multitasking – the human brain simply isn’t set up for it.

Multitasking causes psychological and emotional stress, leads to mistakes and results in up to aa 40% loss in productivity. Switching from one activity to another can also prevent workers from thinking at full capacity. It can make their work less enjoyable and meaningful, prompting some employees to question their roles and future with the organization.

At the same time, companies are under pressure to achieve good financial results while keeping profits high and costs low. Hiring additional staff is not always feasible. If this is the case with your organization, let automation come to your rescue.

By automating repetitive or routine tasks, you can help your employees achieve more. Start by analyzing what’s on your plate and that of your team members. Break down each responsibility by activity, identifying which ones overlap, take more time, and / or involve repetition.

This process identifies workflows that software applications can automate. Instead of asking sales reps to send follow-up emails to prospects, create a workflow based on a standard email template.

A CRM app will generate a confirmation email when a prospect completes an online form or contacts customer service. As your business needs change, you can customize and modify the template. For example, some templates might include the name of the sales representative and the next steps.

Workflow management and automation software have the potential to streamline multiple internal and external processes. You can automate social media posts, data transfers between applications, and employee notifications. Customizations within the automation software also allow you to create workflows by role and responsibility.

Conclusion

After a year or more of working from home, returning to the office is not an easy process for everyone. There are aspects of in-person work environments that simply make it difficult for some workers to readjust. Over-reliance on meetings, simultaneous interruptions, noisy distractions, and social requests can discourage concentration and productivity.

Staying focused while back in the office is a lot easier with the right tools and reinforcements. Reliable and adaptive Wi-Fi, project management software, and automation apps are three ways to help your employees make the transition.

With these support measures in place, team members can begin to achieve the levels of efficiency your business needs.

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