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How to use labels in Reminders iOS 15

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How to use labels in Reminders iOS 15

Apple Reminders has always been a solid and basic to-do app, but in iOS 15 it takes it a step further by introducing labels as an additional level of organization.

You have to imagine that there are completely different teams working on Apple’s range of apps, but if there are, they have a lot of lunches together. For the latest additions to Apple’s updated Reminders app, you will find the same tagging system that you see in Quick Notes and Apple Notes.

There are slight differences in the way you enter the tags, but once you know how it works in one application, you know in the other. That should make finding what you need faster across your entire iPhone, iPad, or indeed Mac too.

However, for that to happen, make sure Reminders is using iCloud on all those devices.

On iOS, go to Settings and tap your name at the top. Then choose iCloud, scroll down to Remindersand touch it to activate it.

For Mac, go to System preferences, click on Apple ID, then check Reminders on the list.

All of this is likely already set up for you, but whether it’s the default or you’ve turned on iCloud syncing, you can now add tags on any device.

How to enter a tag in Reminders in iOS 15

  1. Open the Reminders app
  2. Tap on the New reminder button at the bottom left
  3. Write a reminder or to-do, as usual
  4. Then touch the # symbol that appears on the keyboard
  5. Write a label, then press the space bar
  6. Reminders prefixes its label with the # symbol and also changes its color to show that it is active
  7. Then write more words, followed by a space, or
  8. Tap on the Add button to add your new reminder

These days, labels are forever associated with the # symbol, and you can enter them by tapping a #. But at no other time do you write that symbol, the reminders just solve it for you.

Note that as you type, the usual autocorrect bar will appear above the keyboard. But it will not impose a correction. So nothing is stopping you from writing tags like #veryveryfinished, if you want.

If you add a tag and then tap somewhere else to, for example, make a note or edit the title, you can press # again to continue. return to labeling. Note that there is no apparent limit to the number of labels you can have.

It is good practice to make a decision now whether to always use plurals or singulars, therefore #finances, never #finances. If you make it a habit, you will always know that you have found everything you are looking for, you will not wonder if there is a missing reminder somewhere with the similar but different label.

That is something you must decide and observe regardless of what tagging you are doing in what app or on what device. Reminders cannot be expected to control your decision making.

However, it would be good if he kept an eye on you more. Because right now, it’s entirely possible to tag a reminder with the exact same tag as many times as you like.

Good thing this comes out in the wash, it doesn’t get in the way when you’re looking for a reminder later.

Create reminders as before, but now has an additional # button to add labels

As with labels in Quick Notes and Apple Notes, each label you add in any reminder will be compiled into a list.

  1. Open the Reminders app
  2. If you are not already on the home screen, touch Liza to reach
  3. Scroll down to Labels Vault
  4. If nothing is shown below the title, tap the small arrow on the same line
  5. Now play any day

The moment you touch any tag, you leave the main page and enter a tag. All the labels you have used so far are arranged as buttons on a horizontal line, and the one you have touched is displayed in blue.

And below them will be all the reminders that include this tag.

That might be enough for you. You could just decide that some reminders warrant a #Urgent tag, and those are the ones you’re looking for.

However, it would probably be more useful to be able to see all the urgent reminders related to your most important customer, the Acme company. So assuming you have a #Acme tag, once you are on this tag page you can also tap on it.

You can touch any or all of the tags you need, plus you can touch again to change your mind.

When you touch multiple labels, the results are always the same – you are presented with a list of reminders that match what you have specified. So yeah, without remembering that your Acme customer urgently needs you to wash their car, you can search for #Urgent and #Acme and find them.

Reminders have different lists, similar to how more powerful to-do apps use projects. When you’ve got a lot on your plate, it’s worth creating different lists for different topics, like having one just for Acme.

If you do, you can open the Acme list whenever you need to. But with tags, you can apply #Urgent reminders to Acme, the ones related to your staff or your boss, the ones related to your dental appointment.

Tags allow you to look through projects or list lines, allow you to split and divide your tasks. And now they can do it automatically with smart lists.

  1. Open the Reminders app
  2. If you are not already on the home screen, touch Liza to reach
  3. Now touch Add list In the bottom right
  4. If you have multiple Apple IDs or email addresses, you will be shown a list
  5. Elected iCloud unless you know a reason to do something else
  6. Give a name to the new list
  7. Tap on Become a smart list
  8. On the page that appears, tap to select some tasks
  9. Now touch Done
  10. Choose a color and icon for the list
  11. Faucet Done

You now have a new list in Reminders that acts like any other list, except that it updates itself. Every time you create a new reminder and assign it the correct tag, or combination of tags, it will automatically appear in this new smart list.

Create reminders as before, but now has an additional # button to add labels

Create reminders as before, but now has an additional # button to add labels

Go big or go home

The labels are not new, not even for Apple. In 2013, the company returned to label growth on macOS after a flirtation on MacOS 8 and MacOS 9, but that enthusiasm seemed to fade.

I had the strange feeling that Apple expected people to use labels and not use them much. For once, you had more than a few labels in macOS Finder that became so unwieldy that they made things harder to find, not easier.

It could help prevent that from happening again, both in reminders and sticky notes, if there was a way to group the labels together. As it is, you can’t, you can only view the tags listed individually and in alphabetical order.

Still, the tags in Reminders add another route to tasks that we didn’t have before. Reminders has kept its simplicity, but added a bit more power.

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